dotcom infotech pv

   Web Based Integrated University Management System (WIUMS)

Web-based Integrated University Management System(WIUMS) to manage their Administrative & Academic related activities in a scientific and secured manner in order to bring in transparency, ease of operations and value to all stake holders. WIUMS provide automation of various activities related to General Administration, Finance and Accounts, BCUD, Examinations, Admission, Academics, Document Management and other administrative sections making their functioning more efficient and transparent. Required interface for integration with other applications wherever such interdependent activities are needed.

Stakeholders : Students, Affiliated Colleges, Faculties, Finance, Administrative and Academic Departments, University

Finance & Accounting Management

This is the administrative module for finance department of the University. The finance officer can administered day-to-day transactions occuring on the different windows like fees collection and payment tables. This module degitize many functions like follows

    Accounts & Administration Module

Ledger, Sub-Ledger Grouping & Management (Budget Grouping) * MIS Reporting * Day-Books * Abstracts * Summary Reports * Final or Annual Accounting (As per Account Code) * Trial Balance & Income Expenditure Statements * Balance Sheet Preparation * User Management

    Income/Receipt Module

Receipt Terminal Management * Multi Copy instant receipt printing * Quick & Efficient Receipt Terminal Interface for faster working with facilities like template creation * Facility to accept various payment modes including Cash, Demand Draft, Pay Order, Cheque, Electronic Transfers, RTGS/NEFT & Other * Terminal wise Cash Manipulation & Denomination with auto consolidation for administrators * Collection Reports (Daily collection, Instrument wise collection, Cash Collection) * Bulk instrument import facility * Bank wise Instrument listing for deposition to bank * College, Department, Party, Donor etc wise MIS with detailed, summery & filtered mode for better transaction analysis * Summery & abstracts student wise or department wise * Fees certification for refund or return * College wise Income and receipt summery for cross verification of payment made by colleges

    Expenditure Module

User Wise Expenditure Terminal * Cheque Printing * User wise cheque printing Desk * Printing of various bank checks from conventional Laser Printer * Damage Cheque cancelation and record management * Bulk cheque printing with custom order * Auto covering letter creation for cheques * Accounts code base authority wise & consolidated Counter List and signature Sheet with cancel or damage cheque details * Payment Voucher generation directly or with reference with Cheque or Bank Transfer entry * Voucher cancelation or instrument cancelation process and facility * Bank Transfer * Bank Transfer Desk for NEFT/RTGS payments * Bank Account data store for regular party, college etc payments with Multi authority verification and locking * Multi-Mode Payment like (RTGS/ECS, Electronic Transfer, DD, PO etc) * Day Book * Expense Register (Daily payment register etc) * User wise, Terminal wise, Bank wise, Consolidated Payment Analysis & reporting * Bank Ledger Filing (Cash-Book printing) (for record as per account code cashbook unit)

    Investment Module

Fund wise investment management * Fixed Deposit Management * Fixed Deposit Renewal Intimation * Auto Interest Calculation & Distribution as per Sub-Ledger sharing * Sub Ledger wise investment management * Investment ledgers * Endowment management * Medal & prize investment management * Reinvestment or encashment history tracking * Year wise investment summery for cross verification of ledger entries and investment register * Bank rounding adjustment with auto calculation while reinvestment

    Grant Management (Development)

Grant source creation and management * Type wise grant creation and management * Grant reference to income and expense vouchers & MIS reports * Utilization target analysis * Grant & Fund wise utilization reporting * Department wise fund distribution

    Reconciliation Module

Bank Wise Reconciliation management * Individual outstanding management for each of Receipt, Cheque, Credit, Debit, Commission & Mistakes * Auto outstanding manipulation and forwarding between financial years * Auto Reconciliation statement preparation * Manual reconciliation Entry system with bulk reconciliation facility * Auto-Reconciliation of bank statements with manual designation & reviewing facility * Instrument searching and tracking facility for instrument realization tracking * Auto reconciliation statement preparation with all details

    Salary Management

Type or group wise Monthly salary processing & calculation * Grant request reports & bills in given formats * Supplementary bills * Pay fixation * Arrears calculation * Form 16 generation * Advance & recovery management * Deduction management * Printing of various bills * Printing of sheets and reports * Salary wise Pre Sanction & Post sanction bifurcated bills & calculation * Salary Admin Locking for Paid & processed salaries * Slips generation and bulk printing for salary slips

    Audit Section Module

Budget Head Wise Sanction entry provision * Actual payment request processing * Payment information push for expenditure section * Information summery with comparison for Budget provision, revised budget provision, sanctioned expenditure, in process expenditure & finalized or paid expenditure * Ledger wise auto register generation with voucher request reference and actual voucher number and date * TA/DA & Remuneration * TA/DA & Remuneration register with voucher request generation * TA/DA & Remuneration Management & Monitoring with Bank Account Management * Advance Management Settlement * Entity wise advance monitoring and settlement * Pre advance & carry forward remaining advance, Both facilities for settlement * Reminder generation for pending advances * Auto generated alerts for long duration pending advances * Advance settlement received & processed status monitoring * Bulk advance processing like exam advance for colleges with Bank Transfer & Cheques both * FY Year wise advance register generation with action noting * Various reporting required for Audit Section * TDS, GST etc Tax Management * TAX submission Challan Generation

    Budget Preparation & Monitoring

Ready summery reports for proposed, actual & overdue or surplus fund analysis * Bulk Budget Demand import for provision demand collection * Provision demand approval or rejection entry facility with partial approval facility * Approved demand and changes consolidation for new budget * Budget monitoring with actuals and correction highlighting

    Store Management Module

Inventory management with multiple unit type items for Equipment, Furniture, Publication, Stationery, Printed Material,Consumable etc * Packaging aware inventory to make less and efficient data entry for purchase and utilization * Stock management & analysis * remaining stock monitoring with short listing provision * Analysis for Increased or decreased utilization of item * Department wise or entity wise demand processing like indent memo or requisition memo * Receive and process of demand from department * Consolidate demand and its flow for order placing * Purchase order & payment management * Auto order document generation with requirement and technical specification * Auto document generation for tendering processing * Order document generation to provide order to vender for purchase * Issue Slip Generation at Department Level * Purchase bills receive and payment request processing also with monitoring for actual payment * Voucher or payment request forwarding to audit & expenditure section * Store requirement analysis for entire financial year with budget provisions and actuals * Write off Managment Systems * Security Deposit Register

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dotCOM Infotech Pvt. Ltd.

  Email :
  Phone [Sales] : 91+7875379737
  Phone [Support] : 91+9975154363

Head Office :
2nd Floor, Old Cotton Market, Itwara Bz Road, Amravati. Pin : 444601

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